Layout of the exhibit hall:

The approximate booth layout is shown below. Some variations may be necessary and will be communicated to the exhibitors. The booths have been divided into three categories. The 100 and 200 series are allocated for Platinum and Gold sponsors respectively. The 300 series are for the standard booths. Space is limited so Exhibitors should book early so as not to be disappointed.

WCC foyer floor plan and approximate 8’x10’ exhibitor booth layout for the industrial exhibition

Exhibit Booth Includes:

• One 8’ x 10’ booth with a 6’ skirted table, two chairs, 8’ back curtain, 3’ side curtain
• Wireless internet access at the booth
• Electrical connection – 15 amp, 1500 watt, Double Receptacle (if you have other electrical needs, you can arrange them through the Conference Centre)
• One full delegate registration* (includes Sunday Reception, Chairman’s reception, Excursion, Banquet, lab tour and coffee breaks) – other Exhibitor attendees will have to register for the conference by visiting the Conference Registration page http://srf2015.triumf.ca/exhibitorreg.html (will be active March 15, 2015).
• Recognition as an exhibitor on the conference website

Exhibit Booth charges (see floor chart for definition of series):

To increase traffic to the exhibit area coffee breaks will be held in the exhibit area as shown in the floor-plan. Coffee service details may be modified with respect to the floor chart and will be communicated to the exhibitors.

Registration: 

Sunday 15:00 – 19:00, Monday 07:30 – 10:00.

Exhibit Hours:

The exhibition will take place from Monday, September 14 to Thursday, Sept 17, 2015. Exhibit hours will be from 08:00 to 18:00 on Monday, Tuesday and Thursday. Exhibit hours will be from 08:00 to 13:00 on Wednesday.

Set-Up and tear down:

Set-up is scheduled for 12:00-16:00 Sunday Sept. 13 (or Monday morning).  Tear-down will be the morning of Friday, Sept. 18 (or the evening of Thursday, Sept. 17). The exhibitors should be aware that the exhibit hall will be used for the registration and reception on Sunday and as the entranceway to the plenary session on Monday/Friday and for coffee break Monday/Friday morning.

Company trademarks and logos and advertising material:

All exhibitors are required to send an electronic version of their logo/trademarks for inclusion in the conference program, web page and signage where required.

What is NOT Provided:

The following are not provided with the booth registration:

• Computer equipment, power cords, additional power
• Secure storage area
• Shipping and material handling charges to or from the show floor
• Storage facilities for boxes, collateral or promotional items

Company representatives should contact the srf2015@conferences.triumf.ca if they require additional service.

Security:

Limited security will be provided for the Exhibit Hall during the duration of the conference. We strongly recommend that you do NOT leave items of value in the booth or leave your booth unattended during show hours. The WCC will be locked after the sessions are closed for the evening.

Exhibitor Guidelines:

• Arrive on time for show hours
• Provide a minimum of one person to staff the station at all times during exhibit hall hours – standard booth rental and Silver elite sponsorship includes one (1) full delegate registration package while Platinum and Gold elite sponsorships include three (3) and two (2) full delegate registration packages respectively. Additional company representatives must register as Exhibitors at http://srf2015.triumf.ca/exhibitorreg.html  (available March15, 2015).
• Supply literature and promotional giveaways – we expect up to 400 attendees at the conference – plan accordingly
• Booth labels will be produced by SRF2015 – all other banners and promotional displays will be the responsibility of the Exhibitor
• Exhibitor assumes responsibility for booking and paying for air travel, accommodation and expenses
• Exhibitor assumes responsibility for any personal or company-specific items throughout the show
• Exhibitor will be financially accountable for all materials handling and drayage charges

Accommodation:

Local accommodation information will be available at the SRF2015 site.

Contact information:

If you have questions or require assistance, please contact:
Mr. Bhalwinder Waraich
SRF2015 Exhibit/Sponsor Coordinator
TRIUMF
e-mail: srf2015@conferences.triumf.ca