Author Information - Abstract submission

Abstract submission will open Feb. 23, 2015 and will close on June 15, 2015. By decision of the IOC the maximum number of abstracts allowed for each first author is three.

All contributions to SRF2015 will be managed using the JACoW Scientific Programme Management System (SPMS). All primary authors must own a profile and associated account within the JACoW repository before submitting an abstract. Use the link and follow the instructions to check whether you already have a JACoW profile and associated account. Create them if necessary.
Once logged into the SRF2015 SPMS instance, please check to confirm that the data in your JACoW profile is up to date, especially your e-mail address and affiliation. Do this by clicking on the Modify Your Profile link. Submit your abstract(s) by clicking on the Submit a New Abstract link and following the instructions below:

Abstract Title: Enter the title of the contribution using initial capital letters, for example, “This is a Paper Title in Initial Capital Letters”.

Presentation Type: The default for all contributions that are not invited oral presentations is “Poster”.

Main and Sub-Classification of Abstracts: All contributions are grouped by main and sub-classification. Authors are reminded that it is their responsibility to properly classify their abstracts to ensure that, if accepted for presentation, the paper is properly placed within the conference program. (A description of the Scope of Classifications and Sub-Classifications can be found here.)

Abstract Text: The text should not exceed 1200 characters.

Special Characters: Since electronic submission over the web does not allow a simple, straight-forward system to enter Greek symbols, superscripts, or subscripts, authors are requested to avoid using them.

Footnotes / Funding Agency: Footnotes should not exceed 200 characters. Reference to funding agencies should not exceed 200 characters. This field should not be used to request sponsorship at the conference. No carriage returns are allowed. Once the abstract submission is complete, hit “Submit”.

Abstract Editing / Entry of Co-authors: After having “submitted” the abstract, a new window allows authors to print, edit, withdraw, and also to enter co-authors and designate their roles:

  • Primary/submitting authors (the persons normally contacted on matters concerning the program and the conference organization),
  • Presenter/speaker (the person who would present the invited oral/contributed oral/poster),
  • Co-author.

It is also possible to assign multiple affiliations to authors and to remove authors.

Note that when you enter co-authors, the JACoW SPMS system will search to see whether a profile/account already exists for the co-author. If it does not, you will have to create a profile for them. Please be extremely careful with your data entry as this profile will be added to the JACoW repository. Co-authors properly entered in the SPMS will thus appear in the list of co-authors, which will be included in the program booklet and in the author index of the proceedings. Failure to do so means they will be excluded from the author index in the conference program booklet and in the proceedings.

If a paper is selected for oral presentation, the role “presenter” automatically becomes “speaker”. The roles thus assigned are used to generate the sort order for co-authors in the table of contents. The names of primary/submitting authors appear first in the list of co-authors, followed in alphabetical order by co-authors with the same affiliation. Co-authors from other affiliations are grouped by affiliation, in alphabetical order. Always click on Update to save changes.